In the past 20 years, we witnessed radical changes on how people access resources and applications, both in private and business environments. During the 90’s data were generally accessed through means of applications sitting physically on hard drives of computers.

With the development of the modern servers’ technology and the improvements in network infrastructure, companies worldwide started to transition to virtual applications/desktops and data laying in remote farms miles away from the local device. The financial and technology advantages of this new virtualised world spread quickly in the new millennia, exponentially increasing its adoption worldwide. Resources and applications can now be accessed at any time, from anywhere and from any device. This new era has brought a great deal of innovation as well as a plethora of new challenges.

Although these challenges can be found in both the consumer and business markets, the following article aims at investigating the latter.

In recent years, the higher availability of applications, the improved access to remote resources and the steep innovation in the device technology has increased the adoption of BYOD (Bring Your Own Device) among businesses. Many organisations worldwide embrace this concept, allowing employees to use their own device as their primary means of work.

There is a fair amount of literature covering the benefits on the adoption of BYOD within organisations. Most of the sources gravitate mainly around the increase in productivity, the reduction in CAPEX, overall satisfaction of the employees and the related reduction in the attrition rate. These findings are all true and indeed effective for organisations, however the same variables can be investigated from different angles to highlight a different perspective on BYOD and its effect. The article will address these challenges and provide a solution to deal with the increase of heterogeneity of endpoint devices.

Productivity and CAPEX in BYOD assume an important role when it comes to maximizing a company’s revenues and costs. Variables like attention and focus are highly related to productivity as they immediately interfere with an employee’s output. In today’s world, most of our tasks are fulfilled by means of laptops or PC, therefore attention and focus are strictly related to the use of such devices. Using your own device is potentially full of distractions which are out of the company’s control. Data and applications are customised for your own use and not serving the company purpose. Distraction is inversely proportional to employee and company’s productivity.

What about CAPEX? By taking your own device capital expenditure decreases. Companies spend less money on equipment and the learning curve for new employees to organisations specific technologies disappear or flatten. Conversely, the increase in the amount of heterogenous devices within the organisation generates new challenges for IT administrator.

Organisations are made of both users and administrators. Costs, productivity and performance are given by both the output of these two categories. From one side, BYOD reduces capital expenditure (CAPEX) but on the other, it dramatically increases operational costs (OPEX). An heterogenous array of devices introduces compatibility issues concerning different updates/upgrades, different user experiences, workspace management and other technicalities. Last but not least, BYOD brings along security problems. Companies find themselves dealing with many different devices, all connecting to the organisation network and potentially introducing potential vulnerabilities.

Clearly, BYOD carries a mixture of benefits and challenges within the companies’ workspace. Is there a way to adopt such strategy, yet ensuring productivity, containing expenditure, improving security and supporting IT administrators in their daily tasks?

At Praim, workspace management is assuming an ever more pivotal role in our quest to answer market’s needs. We understand the importance of a quality management software and we are constantly working to expand the potential of our solution beyond the current customers’ needs.

BYOD and its challenges have therefore become a necessity to answer. How? By turning heterogeneity into homogeneity; by making management simpler and at the same time improving security. The answer is a software called Agilea light and simple interface running on any Windows or Linux based PC, laptop or thin client enabled by employees or administrators during working hours to provide smart and controlled access to company’s resources, data and applications. The shell replacement limits the access to employees’ own applications during working hours, ensuring complete focus on job tasks and truly improving productivity. The interface is simple and user-friendly, allowing the same user experience across all company’s devices. Agile communicates directly with the Praim ThinMan management console, helping IT administrators to have a full control and handling over the company’s endpoint estate. The solution is endpoint agnostic, the interface the same across all devices and the point of management is one, improving overall operational costs while keeping capital expenditure at their minimum.

Thanks to solutions like Agile, companies can easily address the challenges of a BYOD strategy, introducing the benefits of a common user experience and an improved workspace management. The fast pace of technology innovation always carries an array of benefits and challenges and big questions and scepticism on its adoption. It’s important that organisations evolve together with technology to keep competitive and improve their output. BYOD is not a necessary strategy but for certain companies can be a good strategy. Whether BYOD is adopted or not, companies nowadays find themselves with an increasing number of different devices with clear consequences for the overall company efficiency. Capital expenditure reflects always big investments and, except few cash rich companies that can change endpoint strategy in due course, most of the organisations need to endure the original plan.

Solutions like Praim Agile can help companies to overcome these problems, address the challenges of their workspace strategy, improve efficiency and ultimately make companies a better place to work.

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